All bookings are binding. Congress participation and social program bookings will be confirmed in writing by Intercongress GmbH. This document can also be used as invoice for presentation to the tax office. Deadline is the day of receipt of the application together with a simultaneous direct debit mandate for the amount due. A postal notification only occurs on explicit demand of the customer.
All prices are inclusive value added tax in euro. Bank charges for return debit notes are on the participant’s account. The client agrees on a settlement of the services via fax or e-mail by Intercongress GmbH.
All statements are required in writing. Oral agreements are only binding when these are confirmed by Intercongress GmbH in writing or via e-mail and without delay. For alterations of reservations or any other invoiced item an administrative charge of EUR 20 will be charged. A cancellation charge of EUR 30 will be charged for cancellations until 15 October 2017. The fee for congress participation will not be refunded, even in case of non-participation, if a cancellation is not received in time. A refused visa application is no reason for refund. Alternative participants are readily accepted for an administrative charge of EUR 20. No reimbursement will be made in case of cancellation of a social program from a participant.
The event or single components (e.g. social program) can only be carried out if a certain minimum number of participants is reached. If this is not the case Intercongress GmbH reserves the right to cancel the event or single components at short notice. In such a case the already paid fee is going to be reimbursed completely.
Force Majeure, Disclaimer
In case the event cannot be organised or is subject to change due to reasons which are outside of the sphere of responsibility of Intercongress GmbH (e.g. natural catastrophe, strike or force majeure), no claim for refund of the (proportionate) registration fees or for a compensation of any (financial) losses can be made.
Please be advised that the organizer is only liable for claims arising from physical injuries due to intent or negligence of the organizer, or for claims arising from property damages due to intent or gross negligence of the organizer. Any further claims are excluded. The organizer is not liable for the loss or theft of objects or motor vehicles brought along, except in cases of intent or grossly negligent causation. This shall not affect further claims against persons and/or companies charged with the excursions/events related to the congress.
Applicable Law, Place of Performance and Jurisdiction
The laws of the Federal Republic of Germany apply. To the extent allowed by law, Freiburg/Germany is the place of performance and jurisdiction for all claims.
Use of Photos, Image Rights
The participants are herewith informed that photos, videos and audio recording of the attendees are being created at the event. This material will be published in the internet, professional journals and/or other publications during and after the congress. The participants agree on the usage or release of these recordings with their signature.
Barcode-Scanner Industry, Use of Data
The exhibitors are provided with barcode-scanners. If the participants agree with the scan of the barcode printed on their name badge onsite, the exhibiting company receives name, postal address and e-mail address of the participants for the passing on of information material. If this is not desired, you need to refuse the scan of your name badge onsite.
Information Regarding Data Protection
Intercongress GmbH is a Professional Congress Organizer. The protection of your privacy as a user of our offers has maximum priority, in particular as to deal with your personal data.
1. Use of personal data
Intercongress GmbH uses the data collected during the registration
– to arrange the conference you registered for, if applicable including external service providers
– to inform you via e-mail or by airmail about other conferences organised by Intercongress which could be of interest for you
At any time you can oppugn the promotional use of your data with effect on the future without incurring any costs other than the transmission costs in accordance with the basic tariffs. Please refer to: Intercongress GmbH, Wilhelmstr. 7, 65185 Wiesbaden/Germany, fon +49 611 97716-0, fax +49 611 97716-16, firstname.lastname@example.org
2. Data transmission to third parties
Intercongress GmbH will not regularely sale or rent your personal data to third parties. Intercongress GmbH passes your personal data to third parties only, if
– this is legal without your agreement
– the transmission is necessary to arrange the conference you registered for
– service providers which are involved in congress preparation need the data to render their services